Upload Your Own List

Upload Your Own List

Upload up to (4) list for a single campaign. We accept Microsoft Excel XLS or XLSX and Comma Separated CSV, TXT and DBF files. You can save the list you're uploading to your account and make future orders simple and faster. Simply select "YES" in the "Add List to Account".

Enter the quantity number based on the total addresses on your uploaded list(s).

For the format you can view a sample and download our basic mailing list template, we will process your list for best possible deliverability!

View Quick Sample Download Sample List Format Click Here For Step by Step Instructions More Info
Use My List On File

Use My List On File

Use a list or multiple lists we have on file for you in our list manager platform - My Mailing List. A dropdown will appear and show you the list names that you can select. As you select lists, the count from each will populate your order quantity.

Add an Additional List to your selected List on File - Closest Relevant Homes. If your mailing is related to a property or a specific geo area, you can easily add a fixed amount of those homes/addresses most relevant to the address featured on your card. It will be complied by us and then added with any duplicates removed.

Easily promote a Listing or Sale to your SOI and a Neighborhood!

Click Here For Step by Step Instructions More Info
Build your Mailing Lists

Build your Mailing Lists

Build your mailing list using any of our easy to use tools.
Click on any of these for more information:

  • Using our map, create your own mailing list. Choose your Geo Area using a polygon, radius or entire neighborhood. Apply Real Estate Data Filters including: Homeowner/Renter, Single Family/Multi, Length of Residence, Likely to Sell, Purchase First Home, Home Value or Decline and many more.

    Click Here For Step by Step Instructions

  • Use or Block/Street Build database to select the area you want to mail. You can select multiple neighborhoods as well as remove those blocks or streets you don't want.

    Click Here For Step by Step Instructions

  • Use or Block/Street Build database to select the area you want to mail. You can select multiple neighborhoods as well as remove those blocks or streets you don't want.

    Click Here For Step by Step Instructions

  • Use or Block/Street Build database to select the area you want to mail. You can select multiple neighborhoods as well as remove those blocks or streets you don't want.

    Click Here For Step by Step Instructions

  • Use or Block/Street Build database to select the area you want to mail. You can select multiple neighborhoods as well as remove those blocks or streets you don't want.

    Click Here For Step by Step Instructions

  • Use or Block/Street Build database to select the area you want to mail. You can select multiple neighborhoods as well as remove those blocks or streets you don't want.

    Click Here For Step by Step Instructions

Postage Information

Marketing Mail

Formerly called Standard or Bulk Mail, this is the most common form of postage in the direct mail world. Marketing Mail has local (Metro DC/MD/VA) in-home averages of 2 to 4 days. Nationwide average delivery times of 3 to 7 days for letters. Our approach and additional postal certifications can often provide an advantage. We also TRACK each mail piece with a unique serial code for "Letter-Postcard Class" mail. This provides us with the ability to stand behind our service as well as providing tremendous insight to how mail is moving with the USPS system.

First Class (Presort, Stamp or Meter)

First Class Presort mail averages 2 to 5 days for "Letters-Postcard Class" and for oversized "Flat Class" up to 5-10 days. One of the advantage of First Class service is that during peak mailing times - Holidays, Political-Election Frist Class mail remains consistent with regard to in home delivery days. If your piece is time sensitive First Class maybe the best service for your campaign i.e. depending on when your event is mailings, such as "Just Listed/Open House" postcards that are less than 500 pieces.

Delivery times in home delivery days are estimated by the USPS (oversized or Flat Class, Mail will take longer). We cannot guarantee and specific timers of delivery, but we do provide assurance that you campaign will be delivered! Ask about our AccuTrac Guarantee.

We are a Certified Full Service USPS Partner and Authorized E-Induction and Seamless Processor (Learn more here).

We process all lists when available for:

  • Address Correction/Validation
  • NCOA (National Change of Address) From USPS
  • PCOA (Private Change off Address ) From Big Data - 3 Major Credit Bureaus
  • Deceased Records
  • Undeliverable Records
  • Unit Numbers Missing
  • Not Correct Unit Number
  • Vacant Homes

We offer Data Enhancement as well (fess will apply):

  • Deduce if you have multiple list (remove duplicate records)
  • Append Consumer Demographic Data to your list or SOI List
  • Build "Look A Like" based on your list
  • Email Append, Phone Append
  • Merge / Purge
  • Geo Code
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Upload your List

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Upload your List

List/Data Type

We prefer lists to be uploaded/submitted in one of the following common formats: .CSV | .TXT | .XLS or .XLSX | .DBF ** Please do not submit any Apple number files if possible. Instead export as CSV from your Mac/Apple device. We do accept formats other than those listed above, however, additional time and fees may apply if it's necessary to adjust or manipulate your data. If you're unsure about your mailing list or have questions on exporting from your CRM, feel free to contact us.

Your File Names

File names should not have any of the following: * Your computer will automatically attach a .xxx (i.e. .txt, .csv, .dbf, etc.) to the file name. This is called the file's extension and is required. Please don't remove or change this part of the file name.

Format

You can download a sample file in this tab on the right. This format is built around an typical SOI based list. You can also use a simple format as well, see in the image below - First Name, Last Name, Address, City, State, Zip. Each address should be on a single row, with each element of the address in a separate column. If you have a secondary address - Apt/Condo/Unit # a column for that is fine if it is not already in the main address field. Note: If your file has more columns don't worry as long as you have the basics you are all set!

Add List(s) to Account

If you want to save that list you are uploading, for an order you can select > Yes. We will then add it to your My Mailing List so that it will be available next time in the “use My List on File” option Note: You can also add mailing list(s) from the Top Menu > My Account

My Name Field

We do ask you to review the data in your name field as often we see data from various MLS services with a popular field know as “Owner Label” or “Mailing Label”. Often if you look closely at those names in that field, you'll see about 20-40% of them are not formatted correctly or contain descriptions related to Trust or Multiple owners. We think using names is great! How using the wrong name or a poorly formatted name might not be the best impression to make. We provide you a few options.

Moved or Change of Address Records

We will process your list for the best possible delivery! A component in that process is matching your records/list with those that file filed a Change of Address Request with USPS as well as with a private database (Three major credit Bureaus). Then depending on your input we can Follow them to their new address or Replace with "Neighbor" or "Current Resident" or we can remove them. Example: You have a SOI/Client List, and you sold a home to Bob & Wendy Smith. Their mail now goes to their new home so we would recommend you follow them and mail to their new address we obtained. Your list is a Geo Farm or Neighborhood/Subdivision List, and an owner has moved. We would recommend that you don't follow and instead leave the mail addressed to the address within your farm.

Duplicates

We can review your file for duplicate names. A common approach is when the name and the address are a match - Remove the duplicate(s). If there are two different names going to one similar address Bob Smith - Wendy Smith, we can Remove one of them or we can Merge the two names to a single record Bob & Wendy Smith. If there are multiple different names Bob Smith and Wendy Jones going to the same address we can merge as well keeping the 2 names but Merging into one record. Friends and Family Script - We use a great many “data scripts” as we see various types of name and address configurations. This is a very advance method of not just removing duplicates, however analyzing multiple records with certain similar characteristics - then merging and identifying those that match..

Multiple List

You can upload up to 4 lists for any single mailing. We will combine your lists and remove duplicates in the same manner as you selected above. If one of your lists is name with or similar to and SOI or Client List, those are what we refer to as the "Surviving Record". Thus if that record or address is on a another list in your upload, then the SOI/Client List info for that record, is the one we will maintain.
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Use My List on File

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My Mailing List - Our List Manager Platform

  If you have a list or multiple lists, i.e. SOI, Sphere, Client, Geo-Farm, Lead Gen, Sell Direct/Golden or any other, we can manage, maintain, update and make it available to you on just about any of our direct mail products using this platform.

Creating or Adding your List to My Mailing List

There are 3 ways to add a list to your account. 1. Place an order using that list and in the Configure & Price section, Upload My Own List and then choose Add List(s) to My Account > Yes 2. Main Menu > Mailing Lists > My Mailing Lists Here you can start, update or add a list to an existing account Also, from top menu My Account > My Mailing List (left menu) 3. We can build any list for you, Main Menu > Mailing Lists > Custom Counts/List or use Main Menu > Mailing Lists > Buy A Mailing Lists If you're not sure where to start our Geo-Farming tool can map and area or use our Subdivision Database with Block/Street build (Metro DC/MD/VA) here {insert page link https://waybetterpostcard.com/geo-farming/ )to get started. In the message area, place any details or specifics you are looking for. We will email you with all the details!

Use My Mailing List once you have a List(s) loaded

From most direct mail products within the Configure Product area there is a Select List Option Select List Option > Use My List on File and From that dropdown - select the list or lists you want for that mailing. Once selected they will appear in the Selected List Box.

Download and Manage Your List on File

Our previous version had a spreadsheet display/editor within our platform. However, over the years we have seen the emergence and use of CRM software. Keeping your contacts in a single place will always be a benefit to any agent as often various media for marketing. Now you can simply download your current list to review or upload a replacement list. **QUICK TIP** If you have updated your list and are placing a new order, you can simply just use: Upload My Own List (rather then Use My List On File) using your new list and then select > Add this List to my Account. It will replace your previous list in your list manager next time you order.
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